Financial Coordination at FITB: Keeping the Rhythm and Transparency

💼 Financial Coordination at FITB: Keeping the Rhythm and Transparency

On June 23, 2025, the Faculty of Earth Sciences and Technology (FITB) held a coordination meeting between the dean’s office and the finance sub-division. This meeting wasn’t just a routine administrative check-in—it was a crucial moment to align the faculty’s financial management to remain efficient, transparent, and accountable.

🧭 Understanding the Role of the Finance Subdivision

The Finance Subdivision at FITB plays a central role in managing the faculty’s budget and financial realization. Under the leadership of Subdivision Head Kurniawan, the team is responsible for:

Preparing annual, semester, and quarterly budget plans.
Submitting and verifying payments through Oracle Fusion and HRIS systems.
Monitoring financial transactions, including those related to academic collaborations.
Following up on audit findings from public accountants and the national audit board (BPK).

With such a complex scope, strong coordination across units is key to success.

🔄 Digital Systems: Oracle Fusion & HRIS

A highlight of the meeting was the use of digital systems to streamline financial processes. Oracle Fusion is used for submitting goods and services expenditures, while HRIS handles honoraria and travel expenses. These structured workflows ensure that every transaction is properly recorded and follows procedure.

📊 Budget Planning with SIRENDU

The 2025 Work and Budget Plan (RKA) was developed using the Integrated Planning System (SIRENDU). This process includes several stages—from drafting work plans to allocating funding sources. With this system, the faculty can design realistic and measurable programs.

🤝 Academic Collaborations: Sustaining Synergy

FITB also manages various academic collaborations, both degree-based (Master’s/PhD) and non-degree (training, research, community service). These are handled by designated finance staff and follow the latest rector’s regulations, ensuring accountability is maintained.

This coordination meeting proves that financial management is not just about numbers—it’s about synergy, transparency, and innovation. With increasingly integrated systems and a solid team, FITB is well-prepared to support high-quality education and research.